Vehicle remarketing preparation checklist

01

Confirm the account contact and authority

Identify the person your institution authorizes to discuss the inventory and the decisions ahead. That person should know which records may be shared and which ownership, release, or documentation questions must be resolved through the institution’s own process.

This is a preparation checklist, not a list of documents Frontline requires in every case. Confirm the actual requirements with your representative. Avoid sending sensitive records through an unverified channel or placing account documents on a public website.

• Institution name and the responsible inventory or asset contact.
• A reliable way for the authorized contact to be reached.
• Any internal approvals needed before discussing representation or releasing vehicles.
• Questions about the approved recipient and method for sharing records.

02

Build a vehicle-by-vehicle inventory summary

Keep a separate record for each unit, even when you are discussing a group of vehicles. Make, model, year, mileage, and current location provide a practical starting point. Record the date of the information so older notes are not mistaken for a current condition assessment.

For a mixed fleet or dealership group, a summary can help organize the conversation, but it should not replace the individual records. Differences in mileage, usage, and available history can change the questions that need to be answered.

• Vehicle make, model, year, and available identifying information.
• Mileage and the date it was recorded.
• Current vehicle location and the contact responsible for access.
• Available maintenance history and relevant inventory notes.

03

Separate known condition from items to verify

Write down known concerns without turning them into a diagnosis you cannot support. An observed warning light, a maintenance record, and a technician’s inspection finding are different kinds of information. Labeling the source helps your representative understand what has already been established.

Do not describe every unit as having the same condition simply because the vehicles share a model year or account. If information is missing, mark it as a question rather than filling the gap with an assumption.

• Known mechanical concerns and who reported them.
• Available inspection findings or maintenance records.
• Work already documented as completed.
• Items that still need a vehicle-specific explanation.

04

Prepare inspection and reconditioning questions

Ask how the mechanical inspection and reconditioning stages relate to your vehicles. Frontline’s represented vehicles move through partner reconditioning facilities for mechanical inspection by certified technicians and reconditioning before market.

For any particular unit, ask about its findings and the work performed. Clarify whether the information you are discussing is a general process description or a vehicle-specific record. A general statement about preparation is not a substitute for the details of the actual vehicle.

• What inspection information is available for this vehicle?
• What reconditioning work was performed, and what information explains it?
• Who can clarify an unresolved vehicle-specific question?
• Which sale terms or account arrangements need a separate discussion?

05

Agree on the next step instead of assuming it

Finish the first conversation by confirming what information is still needed, who will provide it, and what decision comes next. Do not assume the discussion establishes a pickup arrangement, price, sale date, or inventory acceptance.

Call 689-777-0061 to discuss your inventory with Frontline. Have the basic summary and your questions ready. Keep sensitive records within your institution’s approved process until the appropriate sharing arrangements have been confirmed.